ClearDox: AI driven commodities intelligence to mitigate operational risks and create business opportunities
The trade life cycle and associated operational workflows are inherently vulnerable to operational risks. Critical processes such as confirmation management, invoicing, reconciliation, taxation, compliance with directives and sanctions, origination of long-term contracts, and communication with financial authorities, regulators and market or system operators often involve substantial manual effort.
Many of these activities still depend heavily on email exchanges, spreadsheets, PDFs, and Word documents, with automation only partially implemented. Reconciliation processes, in particular, demand significant time and resources. As a result, operational costs remain high, and the risk of human error is considerable.
In today’s environment, geopolitical uncertainty further complicates operational risk. Energy and commodity companies must navigate sudden tariffs and sanctions, disrupted transportation routes, the emergence of new regulations, and abrupt policy changes. The increasing volume and complexity of regulatory requirements across the supply chain have elevated operational risk to a critical concern for management.
However, AI technology presents a compelling solution. By reducing processing costs, minimizing the likelihood of errors, and alleviating the burden of repetitive manual tasks, AI enhances both efficiency and employee satisfaction. The ability to automate and streamline operations changes the traditional tolerance to operational risk, prompting a shift in how organizations view and manage these challenges.
ClearDox’s AI-powered commodities intelligence platform helps businesses to identify and automate processes which were impossible to automate before the AI-era. The platform supports all stages of the trade life cycle, it digitizes data from contract, invoices and other trade documents and provides proactive operation risk management and AI-based business intelligence. The platform is AI-native and purpose-built for the commodities industry. It provides the data foundation for ClearDox CoPilot, a contextually aware AI chatbot that can answer ad hoc questions. ClearDox Intelligent Applications include AI-powered agents the work alongside commodity operations specialists to automate many manual and traditionally error-prone processes.
In the domain of trade and contract execution, ClearDox Trade Confirmation supports efficient issue resolution, such as identifying duplicate or missing trades, correcting trade capture errors, automating trade confirmation workflows, and flagging noncompliant contract clauses or hidden contractual risks.
In the area of finance , ClearDox Finance Optimization automates the verification of documentary letters of credit, detects incorrect commercial terms across supporting documents, and identifies missing or inconsistent documentation.
ClearDox also plays a vital role in physical operations. Its Operations Intelligence application provides automated workflows for actualization of inventory and movement data help ensure accurate risk management and reporting. It assists users in spotting discrepancies between load and discharge data, identifying inventory inconsistencies, and detecting over- or under-capacity issues and more.
Last but not least, ClearDox Payment Processing helps to automate tasks from invoice validation and automated settlement to cash flow optimization. It helps uncover issues such as duplicate or incorrect invoices, inaccurate accruals, and other payment-related anomalies.Numerous clients in the commodity and energy industries report significant efficiency gains. For example, Freepoint Commodities, a physical merchant specializing in natural gas, oil, and power, has reduced daily reconciliation time from 30 minutes to just 3 minutes per employee by automating the reconciliation of thousands of transactions and pinpointing only those that require extra attention (see Freepoint Case Study).
Similarly, StoneX, a US-based grain brokerage, reports that with ClearDox they can ingest, normalize, and rekey relevant data points from settlement statements into their ETRM system with a 90–95% success rate in their agriculture business line (see ClearDox Helps Automate 95% of Settlement Processing for StoneX).
ClearDox delivers its platform as a cloud-based SaaS solution with flexible, extensive integration capabilities. It processes unstructured data including PDFs, emails, and images and supports integration via REST APIs, messaging buses, and SFTP/FTP to fit seamlessly within clients’ IT environments.
Originally launched as a document management solution, ClearDox has evolved into a comprehensive data processing and workflow automation solution platform powered by advanced AI technologies. The company combines proprietary technology with leading third-party large language models (LLMs) to build AI applications tailored specifically for the commodity and energy sectors.
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